Role of Diocesan Secretary
Purpose of Role
To provide secretarial and administrative support to Diocesan President and Trustees in the implementation of the aims and objectives of Mothers' Union in the diocese.
Key Responsibilities
- To organise and minute meetings of the diocesan Board of Trustees, council and sub-committees in conjunction with the diocesan president, including the preparation and distribution of agenda, reports, etc and the taking of minutes.
- To maintain records relating to branches, members and subscriptions within the diocese
- To ensure that branches are kept informed about Mothers' Union matters
- To collect, collate and distribute reports and financial returns from branches and to prepare annual reports for diocesan council, Mary Sumner House and the Charity Commission
- To deal with routine correspondence and enquiries from members and non-members about Mothers' Union.
- To assist in the organisation of diocesan events, etc
- To attend unit committee meetings, unit days and other diocesan events when possible and to attend other conferences and meetings as requested by the Diocesan President.
- To undertake such other secretarial/administrative duties as may be required
Key Links
- Finance & Central Services Unit Coordinator
- Diocesan President
- Diocesan Treasurer
- Diocesan Trustees
- Finance & Central Services Unit committee
- Staff at Mary Sumner House
Skills and Attributes
Essential
Good written and oral communication skills
Computer literacy and a working knowledge of Microsoft Office software packages
Ability to work without day to day supervision
Support the aims and objectives of Mothers' Union
Desireable
Experience of maintaining a computerised database
Understanding of the structure of the Anglican Church
Working Arrangements
This is a voluntary post. Attendance at meetings outside of normal working hours and occasionally at weekends will be required. Reasonable Expenses (as approved by the Diocesan Trustees) will be reimbursed.
